10 Analyses Why School Management System is Essential

school management system

This article will address the reasons why school management system is essential. Right now, several schools have implemented this system.

In general, this system has managed to ease the task of admins, teachers, staff, and others through a multi-function platform.

Not only limited to internal management, but the school system management also manages the school’s interaction with the students and parents. School management system features indeed makes the communication between the three parties effective.
If you are still uncertain whether you need a school management system or not, you can scrutinize this list below! why school management system is essential

Attendance Record Just in A Few Clicks

Recording and reviewing students’ attendance record is just one of the main features of the school management system. The system allows you to create various attendance reports per class, student, gender, and many other variables for the whole term.
Moreover, this system developed with the SMS feature (third party SMS gateway needed) that can notify parents if their children are absent. It will make the students think twice to skip a class.
Using pen and paper for attendance record is so last season!

Easy Homework Management

In this platform, students can download, upload, complete the assignments, notes, and projects. It is possible because the system proposed to be accessed by everyone who needs a streamlined interaction.
Customization and integration are available in this system. Therefore, students can experience the integration of colour, pictures, videos, or other attachments. Besides, students also can easily refer to old documents.

Better Exam Management

One of the many features that make this system necessary is how it can help manage exam. We know that there are schools who prefer essay exam format to multiple choice. Whatever it is, the school management system must be able to accommodate this requirement.
Teachers can hold the exams within the platform or outside the program. If the exams are not in the system, teachers can grade and post the result in the system. It also provides report generation which calculates all aspects of grading automatically.
The system stores everything in one database, which can be viewed by the parents as well.

Effortless Fee Payment

At the beginning of the semester, usually, the bank is packed with parents or students who queue to get a turn to pay the school tuition. Luckily, the system already provides a platform to make the payment online.
Online payment is a very effective method. It minimizes late fee issues, thanks to the SMS feature that sends an update about fees that due.

Effective Communication

This system has a feature that connects parents, students, teacher, and school admins. Blasting SMS, emails, or specific notification regarding the activities in the school is not a burden. The information about recipients is already stored in the system, so you don’t need to input it manually.
School management system streamlines communication.

Track School Vehicle

School usually owns a vehicle such as buses or cars to transport students to and from school or school-related activities.
The system allows you to monitor the route of the vehicle, the odometer, even schedule maintenance for the car. With guaranteed supervision of the car, school staffs can easily manage it and add parent’s confidence in the school. Their children’s safety is a part of the school management regulation.

Help Students Admission

School management is essential because it also helps the school to manage the student’s admission by collecting the prospective student’s data and reduce the use of paper.
The students have their personal information and their academic records in the future in one database. They can access it any time, even after they graduate. Additionally, the system minimizes mistakes due to human error, lost or duplicated documents.

Parents Can Access It Too

The school management system connects school and parents directly. It informs the parents about the development and students’ learning progress because parents won’t have time to check their kids’ progress in school gradually.
This information is available at any time, from the students’ performance to their on-going projects. So, parents and school share the same responsibility in educating their children. Why school management system is essential.

Efficient Staff Management

This system effectively and fluidly manage staffs and their tasks. It includes attendance management, salary and compensation calculation, leaves control, and many more.
It also enables the management to pay the staffs’ salary within the system just in a few clicks.

Workable Inventory Management

Some schools have a store that sells items such as school supplies, uniforms, or books. Good inventory management helps the school inform the available stocks, things that are about to run out, and create purchase order requests automatically.


The school management system is crucial because it streamlines school administration with its feature. If you already use one, make sure that you have obtained the functions mentioned above. Why school management system is essential.

However, suppose you are not satisfied with your current system. In that case, you can get a free demo for school management system from Vertigo Sourcing to see how our system works. Why school management system is essential.
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